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Non-examination Assessment Policy

Introduction

It is a requirement of the Joint Council for Qualifications (JCQ) that all examination centres have a policy for Non-examination assessment.

Non-examination assessment is a form of internal assessment for reformed GCSE and GCE qualifications where it is the only valid means of assessing essential knowledge and skills that cannot be tested by timed written papers.

Non-examination assessment applies control over internal assessment at three points:

  1. task setting
  2. task taking
  3. task marking

This policy lists the responsibilities of the relevant staff in terms of organising, administering and overseeing Non-examination assessment.

Head of Centre

  • To be familiar with Joint Council of Qualifications (JCQ) instructions for conducting non-examination assessment.
  • Responsible to relevant Awarding Bodies to ensure that all non-examination assessments are conducted according to the qualification specifications.

Examinations Officer

  • To be familiar with JCQ instructions for conducting non-examination assessment and other related JCQ documents.
  • To be familiar with general instructions related to non-examination assessment from each Awarding Body.
  • To work with Heads of Department and Teachers to submit non-examination assessment marks to relevant Awarding Bodies.
  • To work with Heads of Department and Teachers to dispatch students’ assessments for moderation.

To make appropriate arrangements for the security of non-examination assessment materials.

Heads of Department and Teachers

  • To be familiar with JCQ instructions for conducting non-examination assessments.
  • To understand and comply with specific instructions for non-examination assessment for relevant Awarding Bodies.
  • To ensure that individual teachers understand their responsibilities regarding non-examination assessment.
  • To ensure that teaching staff use the correct task for the year of submission and take care to distinguish between tasks and requirements for legacy and new specifications.
  • To obtain confidential materials or tasks set by Awarding Bodies in sufficient time to prepare for the assessment(s) and ensure that such materials are stored securely at all times.
  • To undertake appropriate Department/Subject standardisation of non-examination assessments.
  • To work with the Examinations Officer to submit non-examination assessment s to the relevant Awarding Body.
  • To work with Examinations Officer to dispatch students’ assessments for moderation.

SENDCO

  • To be familiar with JCQ instructions for conducting non-examination assessment with reference to candidates with access arrangements.

To work with the Examinations Officer to coordinate requests for special access arrangements.

Teachers

  • To supervise assessments at the specified level of control, undertaking tasks required under the regulations, only permitting assistance to candidates as the specification allows.
  • To ensure that students and supervising staff sign authentication forms at completion of an assessment.
  • To mark internally assessed components and keep a record of marks awarded.
  • To take part in Subject/Department standardisation of non-examination assessments.
  • To retain candidates’ work securely between assessment sessions (where there is more than one).
  • To retain candidates work, post completion until the closing date for enquiries about results. In the event that an enquiry is submitted, to retain candidates work until the outcome of an enquiry and any appeal has been conveyed to the centre.

To request the assistance of the SENDCO in the administration and management of access arrangements.

Task Setting

Heads of Department and Teachers will be responsible for the selection of non-examination assessment tasks from an approved list, or for setting appropriate centre specific tasks. Subject Teachers will be responsible for ensuring that students understand the assessment criteria for any govern assessment task.

Task Taking

Unless the awarding body’s specification says otherwise, the following arrangements will apply.

In accordance with JCQ regulations, invigilators and JCQ No Mobile Phone & Warning to Candidates posters are not required.

Teachers will ensure there is sufficient supervision (in accordance with Awarding Body requirements) to ensure that work can be authenticated as the candidate’s own work. They will also ensure that they keep a record of each candidate’s contribution in group work, where applicable. Teachers will also ensure candidates understand the need to reference work, give guidance on how to do this and make sure they are aware that they must not plagiarise other material.

Teachers can provide candidates with general feedback and allow candidates to revise and re-draft work but must not provide model answers or writing frames specific to the task nor assess the work and then allow the candidate to revise it. Any assistance given must be recorded and taken into account when marking the work. Explicitly prohibited assistance must not be given and no assistance should be given if there is no means to record it and take account of it in the marking. Failure to follow this procedure constitutes malpractice.

Teachers must be aware of the awarding body’s restrictions with regard to access to resources. In formally supervised sessions candidates can only usually take in preparatory notes, they must not access the Internet nor bring in their own computers or electronic devices. They must not introduce new resources between formally supervised sessions. Materials must be collected and stored securely at the end of each session and not be accessible to candidates.

Authentication

Candidates and teachers must sign the appropriate authentication declarations and these must be kept on file until the deadline for enquiry about results has passed or until any appeal, malpractice or other result enquiry has been completed (whichever is later).

Task Marking

Teachers are responsible for marking work in accordance with the marking criteria. Annotation should be used to provide evidence to indicate how and why marks have been awarded to facilitate the standardisation of marking within the centre. Marks may be disclosed to candidates provided that it is made clear that the moderation process may result in changes to marks; subject teachers should not attempt to convert marks to grades in advance of the publication of results.

Heads of Department Teachers are responsible for ensuring that the internal standardisation of marks across assessors and teaching groups takes place. They should retain evidence of internal standardisation and keep candidates’ work in secure storage until after the closing date for enquiries about results.

Enquires about results

Internally assessed component results cannot be reviewed individually. A review of moderation of the cohort is possible but only if an adjustment was made to the centre’s marks by the awarding body.

Factors affecting individual candidates

If a candidate misses part of a non-examination assessment task through absence, an alternative supervised session may be organised. The centre will follow the procedures set out in JCQ guidelines if assessment tasks are lost or accidentally destroyed at the school.

Special Access Arrangements will be agreed according to the published JCQ guidance on Access Arrangements. The centre will consider requests to repeat non-examination assessment tasks if they are made before marks have been submitted to the relevant Awarding Body. Decisions will be made on an individual basis, by SLT in consultation with the Head of Department. If a non-examination assessment task was completed under formal supervision, a completely new task must be set under a new period of formal supervision.

 

The policy is next due for review in September 2020